Email Policy

The purpose of this policy is to ensure the proper use of North Central Kansas Technical College’s email system. All messages distributed via the college’s email system, even personal emails, are NCKTC’s property. All email messages are scanned for viruses and Spam. If there is evidence that you are not adhering to the guidelines set out in this policy, the college reserves the right to take disciplinary action, including dismissal from school, termination of employment and/or legal action. All student accounts will be disabled or deleted while classes are not in session, or if a student is no longer attending NCKTC.

It is strictly prohibited to:

• Send or forward emails containing libelous, defamatory, offensive, racist or obscene remarks. If you receive an e-mail of this nature, you must promptly notify your supervisor or instructor.
• Forward a message or copy a message or attachment belonging to another user without acquiring permission from the originator first.
• Send unsolicited email messages, chain mail or mass mailings (SPAM or over 15 message recipients in a single mailing – this excludes any internal NCKTC List-Serv’s.
• Forge or attempt to forge email messages, disguise or attempt to disguise your identity when sending mail.
• Utilize the college's email system to conduct personal, home based business correspondence or other non-college related business on the side.
• Use email for cheating on assignments or tests.
• Sending large attachments over 2MB in size or knowingly sending viruses or other harmful content.
  • Email servers are designed to handle large volumes of small sized messages very quickly and efficiently. When a large file is attached to the message, the servers email program must spend more processing time encoding and then decoding that file during any receive and send functions. If the email traffic is heavy at that same time the server may delay the incoming and outgoing messages, possibly reject messages, or even stop responding.

Duty of care

• Users must take the same care in drafting an email as they would for any other communication. Confidential information should not be sent via email without encryption.

Personal usage

• Although the college’s email system is meant for business use, NCKTC does allow personal usage if it is reasonable and does not interfere with work. However, the college will not allow any personal or home operated businesses to utilize the college's email system in any manner.

 

For more information or questions you can contact: webmaster@ncktc.edu

Related resources

• Acceptable Use Policy
• FTP Policy
• Instant Messaging Policy
• Internet Usage Policy